Account Payable - Six Senses Southern Dunes Red Sea

Account Payable - Six Senses Southern Dunes Red Sea

Hotel: SX - Southern Dunes The Red Sea (RSISD), Southern Dunes Site 14, The Red Sea Development, 48321

Responsibilities

• Obtain receiving reports and original invoices from the Cost Control section.
• Ensure that all goods received and invoices have been verified by the Cost Control Section.
• Match invoices with purchase orders and receiving reports and verify quantities, prices and approvals.
• Ensure all invoices carry the required approvals and authorized signatures.
• Verify extensions and totals on all invoices.
• Review invoices for payment terms, discounts and due dates.
• File invoices, purchase orders and receiving reports until they are due for payment.
• Prepare payment vouchers and submit them for approval before payments are processed.
• Process supplier payments through checks, bank transfers or other approved payment methods.
• Maintain records of all payments made on a daily basis.
• Enter all vouchers into the Voucher Register and ensure liabilities are recorded accurately.
• Ensure all purchases received through the end of the month are accrued and properly recorded.
• Total and balance the Voucher Register and prepare journal vouchers for posting to the General Ledger.
• Reconcile Accounts Payable balances and unpaid vouchers with the General Ledger at the end of each month.
• Ensure the Voucher Register is closed, balanced and monthly recapitulation is prepared by the 6th working day following month-end.
• Maintain proper filing systems for paid and unpaid vouchers.
• Reconcile supplier statements and investigate discrepancies promptly.
• Coordinate with suppliers and internal departments regarding invoices and payment issues.
• Prepare Accounts Payable aging reports and assist in cash flow planning.
• Check figures, postings and documents for correct entry, mathematical accuracy and proper account coding.
• Operate accounting software to record, store and analyze financial information.
• Comply with governmental and company policies, procedures and regulations.
• Classify, record and summarize financial transactions to maintain accurate accounting records.
• Compile statistical, financial, accounting and auditing reports relating to expenditures and accounts payable.
• Code accounting documents according to company procedures.
• Access computerized financial information to answer general questions as well as those related to specific supplier accounts.
• Inform the Chief Accountant of any complaints or issues that may arise.
• React promptly to daily operational issues and recommend effective solutions.
• Maintain a high standard of personal appearance, grooming and hygiene.
• Have knowledge of all safety, security and emergency procedures related to my position in line with brand and statutory requirements.
• Ensure the privacy of guests, partners and residential owners by protecting sensitive personal data and using confidential information only to perform my job duties.
• Ensure all equipment of the department is kept clean and in good working condition.
• Attend meetings and training sessions as required.
• Perform any additional tasks assigned by Supervisor or Management.