Manager - Purchasing

Department: VRS Contracting and Product Management

Job Purpose:

• Manage purchasing operations by planning, sourcing, negotiating, and acquiring goods and services while ensuring timely delivery, cost efficiency, supplier performance, and compliance with organizational policies and operational requirements.

Functional Responsibilities:

• Manage end-to-end purchasing activities including purchase requests, supplier sourcing, quotation evaluation, purchase order issuance, negotiations, and timely delivery of goods and services.
• Lead purchasing activities supporting corporate operations and event delivery, including production, audio‑visual services, venues, branding, furniture, catering, logistics, promotional items, and entertainment requirements.
• Coordinate with internal stakeholders to understand purchasing requirements, prioritize requests, and ensure procurement activities support operational and project timelines.
• Negotiate pricing, payment terms, delivery schedules, and commercial conditions with suppliers to achieve best value while maintaining quality and service standards.
• Establish and maintain approved supplier relationships through supplier evaluation, performance monitoring, and continuous improvement initiatives to ensure reliable service delivery.
• Monitor purchasing expenditure against approved budgets, analyze spending trends, identify cost‑saving opportunities, and prepare purchasing reports and management dashboards.
• Ensure all purchasing activities comply with company policies, delegated authorities, contractual obligations, and applicable governance requirements while maintaining complete purchasing documentation.
• Resolve supplier delivery issues, quality concerns, invoice discrepancies, and purchasing‑related risks to minimize operational disruptions and maintain business continuity.
• Support inventory planning and demand forecasting by coordinating purchasing schedules with operational requirements and supplier lead times where applicable.
• Drive continuous improvement of purchasing processes, systems, supplier performance, and operational efficiency to enhance service quality and purchasing effectiveness.

Managerial Responsibilities:

• Provide input to the Department’s strategy from the Section or Unit perspective, in alignment with RSG’s vision and mission.
• Develop the Section or Unit’s objectives, KPIs, and annual operational plans, ensuring implementation meets performance targets.
• Contribute to the Section or Unit’s budget preparation and monitor financial performance.
• Implement and ensure adherence to Section or Unit policies and procedures; oversee performance and KPI communication.
• Ensure effective staffing, development, and deployment of Section or Unit employees in coordination with higher management.

Job Requirements:

• Bachelor’s degree in Supply Chain Management, Business Administration, Operations Management, or a related field.
• Years of Experience: 8 years (with 1+ in managerial roles)
• Purchasing Operation - Intermediate
• Purchase Order Management - Intermediate
• Commercial Negotiation - Intermediate

This job description outlines the core responsibilities of the role but is not exhaustive. Additional tasks related to the broader department may be assigned as required.