Site Administrator

What will you be doing?

ROLE PURPOSE

Subsea7 is hiring a Site Administrator (SA) serving as the primary documentation and administrative interface between the onshore construction site and the project office.


Operating within a complex regulatory and contractual environment governed by Saudi Aramco requirements and Saudi Arabian regulations, the SA ensures that all site-level documentation, permits, compliance records, and correspondence are managed with accuracy, timeliness, and full traceability

KEY RESPONSIBILITIES

Documentation Management

• Establish, maintain, and control the site document management system in compliance with Saudi Aramco document control requirements and project-specific document control procedures.
• Manage the lifecycle of all site-generated documents including Method Statements, Inspection and Test Plans (ITPs), Permits to Work (PTWs), Non-Conformance Reports (NCRs), Field Change Requests (FCRs), and Daily Progress Reports.
• Maintain a register of all correspondence between the site, the project office, and Saudi Aramco representatives, ensuring timely responses and formal acknowledgement.
• Control the issuance and return of As-Built mark-ups, construction drawings, and technical submittals to and from site.

Local Permits & Regulatory Compliance

• Coordinate and manage the preparation, submission, tracking, and renewal of all local permits required for onshore construction activities.
• Liaise with local municipalities, Saudi Aramco Government Affairs, and relevant Saudi regulatory bodies (e.g., Royal Commission, MOMRA, MEWA) for permit processing and compliance validation

Saudi Aramco Client Interface & Requirements

• Act as the primary point of contact for all Saudi Aramco documentation requests, queries, and site-level formal correspondence.
• Prepare, submit, and track transmittals to the Saudi Aramco Company Site Representative (CSR) and ensure responses and approvals are obtained within contractually defined timeframes.
• Maintain and update the Saudi Aramco Construction Inspection Request (CIR) and Inspection Test Record (ITR) registers, coordinating with the QA/QC team and third-party inspection agencies.

Subcontractor Interface & Office Coordination

• Serve as the official administrative interface between the onshore construction subcontractor and the project offices, ensuring all requests, issues, and technical queries are formally captured, communicated, and resolved with full audit trail.
• Compile and transmit subcontractor Requests for Information (RFIs), Technical Queries (TQs), and deviation requests to the project offices, tracking responses and ensuring timely feedback to site teams.

Scope-Specific Administrative Duties

• Onshore Pipelines: Maintain complete pipeline construction dossiers including weld maps, welding records (WPS/PQR), PWHT records, radiographic and ultrasonic testing reports, and hydrostatic test packs.
• Land Reclamation: Document earthwork progress records, compaction test results, survey data handover records, and waste management logs.
• Landfall Preparation & Pipeline Pull-In: Coordinate the documentation package for pull-in operations including pre-installation inspection records, HDD or open-cut permits, marine/coastal authority approvals where applicable, and pull-in force monitoring logs.

What experience would we like you to have?

QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in business administration, engineering, or a related field; or equivalent professional qualification
• Minimum 5 years' experience in site administration on oil & gas or major infrastructure construction projects
• Prior experience working on Saudi Aramco or Saudi Aramco-affiliated projects
• Demonstrated knowledge of Saudi Aramco document control standards and GI requirements
• Experience managing site permits within the KSA regulatory framework
• Proficiency in MS Office Suite (Word, Excel, Outlook) and document management systems (Aconex, Procore, or equivalent)
• Fluent written and spoken English; solid technical writing skills

WORKING CONDITIONS & MOBILISATION

• This is a full-time, resident site-based position located at the active construction site in the Kingdom of Saudi Arabia.
• The SA is expected to be on-site 5 or 6 days/week depending on the workload.
• Working hours are governed by the Project's site working schedule and Saudi Labour Law provisions, including applicable HSE work-hour controls.
• The position requires compliance with Saudi Aramco site access requirements including valid site gate passes, HSE induction completion, and adherence to Saudi Aramco Contractor Safety Management System (CSMS) protocols.
• Onsite Accommodation will be provided.

#LI-NE1

An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.


We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.


Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.


What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.


You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.


Here are 3 top tips to help you submit a successful application:


• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors before final submission


Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here

Apply now »