Administrator

Were looking for a detail-oriented and organized **Administrator** to join our dynamic team in Makkah Saudi this pivotal role youll be the backbone of our operations ensuring smooth day-to-day functioning while supporting multiple departments and projects. This is an excellent opportunity to make a meaningful impact by streamlining processes managing resources efficiently and fostering a collaborative work environment. If youre a proactive professional who thrives in a fast-paced setting and takes pride in delivering excellence wed love to hear from you.

• Manage administrative operations and coordinate across multiple departments to ensure seamless workflow and timely completion of tasks and deliverables
• Develop and maintain comprehensive schedules project timelines and organizational calendars to keep all stakeholders informed and aligned
• Oversee budget tracking expense management and financial documentation to support accurate reporting and cost control
• Coordinate with internal teams external vendors contractors and regulatory agencies to facilitate effective communication and ensure compliance with organizational standards
• Prepare organize and maintain detailed project and administrative documentation including contracts correspondence records and reports ensuring proper filing and accessibility
• Conduct regular monitoring and quality assurance checks to verify that all work meets established standards and organizational requirements
• Identify potential issues conflicts or bottlenecks and implement proactive solutions to minimize delays and optimize operational efficiency
• Prepare and present status reports performance metrics and key insights to management and stakeholders highlighting progress risks and recommendations
• Provide administrative support to senior management and project teams including scheduling correspondence and general office management
• Mentor and support junior administrative staff fostering professional development and promoting a collaborative inclusive team environment
• Manage customer and client inquiries with professionalism and courtesy ensuring satisfaction and building positive relationships
• Customize administrative processes and systems to improve efficiency reduce redundancy and enhance overall organizational performance
• Ensure confidentiality and discretion when handling sensitive information and maintain professional integrity in all interactions

Qualifications :

**MINIMUM REQUIREMENTS:**

• Bachelors degree in Business Administration Management or related field OR Associates degree plus 6 years of relevant administrative experience OR High School diploma/GED plus 8 years of relevant administrative experience
• Minimum 8 years of progressive administrative experience in a professional environment with demonstrated expertise in operations management and cross-functional coordination
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and general computer literacy
• Strong written and verbal communication skills in English with the ability to communicate effectively with senior leadership and external stakeholders
• Extensive experience with administrative coordination scheduling documentation management and process optimization
• Excellent organizational and time management skills with proven ability to prioritize and manage multiple complex tasks simultaneously
• Proven ability to work collaboratively with diverse teams departments and stakeholders at all organizational levels
• Strong attention to detail and unwavering commitment to accuracy in all work

**PREFERRED QUALIFICATIONS:**

• Advanced experience in project administration contract management or operations coordination
• Proficiency with administrative software database management systems enterprise resource planning (ERP) tools or document management systems
• Certification in Administrative Management Project Coordination or related professional credential
• Extensive experience in a multinational or international organization with exposure to diverse business practices
• Demonstrated knowledge of relevant regulatory compliance requirements industry standards and best practices
• Proven track record providing strategic administrative support to senior management executive teams or C-suite professionals
• Demonstrated ability to train mentor and develop junior and mid-level administrative staff members
• Extensive experience in a customer-focused environment with strong service orientation and relationship management skills
• Experience implementing process improvements workflow optimization or administrative system enhancements
• Bilingual capabilities particularly Arabic language proficiency

Additional Information :

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time