Administrative Assistant - Compliance & Government Relations

Job Summary

We are seeking a proactive and detail-oriented Administrative Assistant – Compliance & Government Relations to support our operations in Riyadh, Saudi Arabia.

The successful candidate will be responsible for administrative coordination, maintaining regulatory compliance documentation, and supporting government-related transactions through relevant Saudi government platforms.

The role requires strong organisational skills, attention to detail, and practical knowledge of Saudi administrative and government procedures.

Key Responsibilities

Government Relations & Compliance

Handle and follow up on government-related transactions through platforms such as Qiwa, Muqeem, GOSI, Mudad, Absher Business and the Chamber of Commerce.

Support Iqama renewals, work permits, visa processing, sponsorship transfers and employee-related government documentation.

Monitor expiry dates for licences, permits, registrations and employee documentation to ensure timely renewals.

Maintain accurate compliance records and assist with government submissions and regulatory requirements.

Coordinate with relevant government authorities and external service providers when required.

Administrative Support

Provide day-to-day administrative support to management and operational teams.

Prepare official correspondence, letters, reports, forms and other administrative documents.

Maintain employee files, contracts, records and confidential documentation.

Coordinate meetings, appointments and follow-ups with internal and external stakeholders.

Support onboarding, employee documentation and general HR administrative activities.

Compliance Monitoring & Reporting

Maintain trackers for government transactions, document renewals and compliance deadlines.

Assist in ensuring administrative procedures align with Saudi Labour Law and applicable company policies.

Identify outstanding documentation and follow up to ensure timely completion.

Prepare regular status reports covering pending government transactions, renewals and compliance activities.

Support internal audits and document verification when required.

Requirements

Previous experience in administration, compliance, government relations or PRO-related activities within Saudi Arabia.

Practical experience using Saudi government platforms, particularly Qiwa, Muqeem, GOSI and Mudad.

Familiarity with Iqama, visa, work permit and sponsorship transfer procedures.

Good understanding of Saudi administrative regulations and employment-related documentation.

Fluent Arabic speaking, reading and writing – mandatory.

Good working proficiency in English.

Strong Microsoft Office skills, particularly Excel, Word and Outlook.

Excellent organisational, communication and documentation skills.

Ability to manage multiple tasks, deadlines and confidential information.

Candidates currently based in Saudi Arabia with transferable Iqama are preferred.