Administrator

Administrator Region: Jeddah (Aziziyah, Jeddah) Note: Only Contact on WhatsApp no direct calls Position Title: Administrator Location: Jeddah, Saudi Arabia Employment Type: Full-Time Role Overview The Administrator will be responsible for managing and supervising all day-to-day administrative operations of the company. This role requires an individual with strong organisational, leadership, and problem-solving skills who can ensure smooth workflow across departments. The Administrator will also play a vital role in managing and maintaining the company’s Odoo ERP system, ensuring that it is efficiently used for HR, administrative, and operational functions. The ideal candidate must have experience in Odoo ERP Administration along with general office administration expertise. Key Responsibilities 1. Administrative Management Oversee daily administrative operations and provide leadership to the support staff. Maintain employee records, contracts, and official documents in an organised and secure manner. Supervise office maintenance, cleanliness, supplies, and inventory. Ensure smooth communication within the organisation and handle correspondence (emails, letters, memos). Manage travel arrangements, visa processing, accommodation, and transport for employees (if required). Monitor company policies and ensure all staff are following guidelines. Manage incoming and outgoing mail, courier services, and other communications. 2. Odoo ERP Administration Manage and configure Odoo modules related to HR, Administration, and Operations. Maintain accurate data entry of employees, attendance, leaves, and approvals in Odoo. Generate reports from Odoo for management and ensure timely submission. Troubleshoot issues related to Odoo and provide first-level support. Coordinate with Odoo support/technical team for system upgrades, bug fixes, and customisation. Train staff in the use of the Odoo system where necessary. 3. HR and Employee Support Assist the HR department with recruitment, onboarding, and employee records. Prepare offer letters, contracts, and official HR correspondence. Maintain attendance, leave records, and overtime data. Support in payroll processing by providing accurate attendance and employee data. Resolve employee queries regarding policies, HR, and administrative matters. 4. Office and IT Coordination Ensure all IT systems (computers, networks, printers, email systems) are functional. Liaise with IT vendors for technical issues, upgrades, and licensing renewals. Ensure proper backup of important files and company data. Maintain the company’s digital and physical records. 5. Financial and Reporting Support Assist accounts/finance department with invoice preparation, petty cash management, and expense reports. Monitor office budgets and prepare monthly expenditure reports. Support management with data collection, documentation, and report generation. Requirements and Skills Education: Bachelor’s Degree in Business Administration, IT, or related field. Experience: Minimum 3–5 years of proven work experience as an Administrator, with hands-on Odoo ERP experience. Strong knowledge of HR and administrative procedures. Excellent command of MS Office (Word, Excel, Outlook, PowerPoint). Strong communication skills in English (Arabic is a plus). Ability to multitask and manage multiple priorities under pressure. Strong problem-solving and decision-making skills. High level of confidentiality and integrity. Salary and Benefits Salary: Will be decided depending on your interview performance and experience.