Finance Office Associate

AIS-R Finance Office Associate.

Purpose of the Position:

To ensure the timeous collection of outstanding fees in order to optimize cash flow, minimize risk and reduce outstanding debtor’s book, and timeously alert the management of potential collection problems.

Qualifications:

• Bachelor’s degree in accounting with a concentration in Finance.
• Minimum of two (2) years previous experience in a similar role.
• Proficient in English and Arabic languages.
• Accounting software experience is essential.
• Solid understanding of basic accounting principles.
• Experience in the Education Sector, preferably, international schools or non-profit educational institutions (Advantageous).
• Extensive knowledge of Excel with well-developed technology skills and competencies.

Competencies:

• Problem Solving: Ability to accurately define a problem, identify the root cause of the problem, generate workable solutions for the problem, and select and successfully implement the most appropriate solution to solve the problem.
• Customer Service Orientation: Pleasant personality required to deal with internal staff and parents. To demonstrate a concern for performing work of a high standard, to align service/ products with customer expectations, to develop solutions for customer concerns or problems, to value the customer’s inputs and maintain an open communication channel with customer, and to react appropriately to customer demands.
• Time Management: To effectively plan / schedule, coordinate and execute own program and work in accordance with business priorities and work well under pressure. 
• Information Management: Ability to effectively use information for management purposes, to gather/ organise/ capture relevant information to support sound decision-making, to correctly extract data from an existing database, extrapolate data to determine trends and do trends analysis, and to compile a management report properly and appropriately.
• Verbal, Non-Verbal and Written Communication skills: Ability to effectively interact with individual/ group, using appropriate verbal-, non-verbal- or written communication on the required level, and sending out/ receiving a clear message in the intended way.
• Self-motivated and directed as a professional.

Reports to:

Director of Finance.

Performance Responsibilities:

• Maintain the confidentiality of the Finance Office and all members of the AIS-R Community.
• Collaborate with the Finance team as well as the AIS-R Faculty, Staff and Leadership.
• Contribute to the accurate and efficient operation of the Finance Office.
• Communicate effectively with the AIS-R Community, including parents/vendors who have outstanding balances.
• Athletics & Activities Invoices
  • Maintaining the billing system for all student Athletics & Activities charges.
  • Maintaining accounts receivable files and records for student Athletics & Activities charges.
  • Generating invoices and account statements for student Athletics & Activities charges.
  • Performing account reconciliations.
  • Liaise with the Athletics & Activities Office regarding outstanding invoices. 
• International Baccalaureate (IB) Invoices
  • Maintaining the billing system for IB charges.
  • Maintaining accounts receivable files and records for IB charges.
  • Generating invoices and account statements for IB charges.
  • Performing account reconciliations.
  • Liaise with the HS IB Coordinator regarding outstanding invoices. 
• Maintaining the summary of the food vendor sales and invoicing of the monthly service charge. 
• Managing the Aramex Account.
• Prepare miscellaneous reports and data requested by the auditors.
• Accounts Receivable Support during peak periods
  • Apply payments received in the financial system. 
  • Contacting parents and companies for outstanding fees. 
  • Attending customer account enquiries.
  • Assist with replying to the Finance Emails.
• Cashier Support during peak periods or in the absence of the Cashier
• Assisting in general financial management and analysis.
• Generating reports and statements for internal use.
• Assisting all teammates in translating any text/letter from English to Arabic and vice versa.
• Perform other tasks as assigned by the Director of Finance.

Terms of Employment: Salary will be assigned from the Classified Salary Schedule; 200-day contract.

Learning and Growth: Performance will be evaluated in accordance with school policy by the designated supervisor.