Personal Secretary

Description

Key Responsibilities

Manage the executive's calendar, appointments, meetings, and travel arrangements.
Screen phone calls, emails, and other correspondence, responding where appropriate.
Prepare letters, reports, presentations, meeting agendas, and minutes.
Organize and maintain confidential files, records, and documents.
Coordinate internal and external meetings, including logistics and follow-ups.
Arrange domestic and international travel, including visas, flights, accommodation, and itineraries.
Handle confidential information with the highest level of discretion.
Monitor office supplies and coordinate with vendors when necessary.
Track pending tasks and ensure timely follow-up on action items.
Assist in preparing expense reports, invoices, and other administrative documents.

Qualifications

Bachelor's degree or Diploma in Business Administration, Office Management, or a related field.
2–5 years of experience as a Personal Secretary, Executive Secretary, or Administrative Assistant.
Excellent verbal and written communication skills in English. Arabic is an advantage.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Required Skills

Calendar and schedule management
Document preparation and filing
Meeting coordination and minute-taking
Travel and visa arrangement
Problem-solving abilities
Excellent interpersonal skills
Strong organizational and planning skills

Please send your resume/CV