Facilities Coordinator

Facilities Coordinator Job Description Template

Our company is looking for a Facilities Coordinator to join our team.

Responsibilities:

  • Handling complaints;
  • Understanding method statement, risk assessment, hazard spotting and risk mitigation;
  • Ensuring that all fire life safety systems are kept as close to commissioning levels at all times;
  • Handling management of procured technical services;
  • Undertaking administrative tasks such as document control and procedure or process review;
  • Delivery of toolbox talks to DLP or MEP teams to ensure the safety of operational activities when required;
  • Preparing planned preventative maintenance (PPM) management;
  • Close liaison and working relationship with the on-site company department;
  • Managing compliance (‘Quality Assurance’ and HSE);
  • Preparing progress reports as required by the company in accordance with Macro procedures;
  • Attending toolbox talks for or with the onsite tenant fit-out teams if necessary to enforce an issue or site requirement;
  • Reporting immediately any non-conformance, unsafe act or unsafe condition to line management for investigation and corrective action;
  • Liaising with FM team in managing the risk register items;
  • Providing technical support;
  • Implementation and operation of a CAFM system that incorporates an off-site help desk capability including tagging of all assets.

Requirements:

  • Experience of working in a multicultural environment;
  • Flexible and capable of using own initiative;
  • Rapid learning skills with a flexible and positive attitude;
  • Good oral and written English communication skills;
  • confidence and self-motivation;
  • A degree qualification in Technical (electrical or mechanical) or degree in a built environment discipline;
  • At least 2 years of multi-disciplined building maintenance activities;
  • Good interpersonal skills;
  • Good level of corporate and professional integrity, maintaining absolute confidentiality;
  • Ability to work under pressure from various parties;
  • Ability to effectively multi-task;
  • Smart professional appearance;
  • Proficiency in MS Office 2007 applications, specifically Word and Excel;
  • AutoCAD skills;
  • Bilingual (English/Arabic/Hindi etc.).