Procurement Executive

Procurement Executive Job Description Template

Our company is looking for a Procurement Executive to join our team.


  • Interview suppliers, visit suppliers plants and distribution centres to examine and audit products, service and process;
  • Resolve suppliers of sub-contractor grievances, and claims against suppliers;
  • Handle claims and rejection settlement;
  • Liaise with Store, material planning division and sales department to ensure all progress of orders and requisition are well communicated;
  • Perform buying and negotiation duties;
  • Inspect equipment, structures, or materials to identify the cause of errors, quality or other problems or defects;
  • Study sales records and inventory levels of current stock to develop strategic purchasing programs that enable viable decision made;
  • Confer with QA department/production users and suppliers to discuss defective or unacceptable goods or services and determine corrective action;
  • Attends meetings, trade shows, conferences, conventions and seminars to network with people in other purchasing departments;
  • Clarify and justify all requisition are being carefully check and studied before a bulk purchase is raised via the Purchase Requisition;
  • Monitor changes affecting supply and demand, tracking, market conditions, and international price trends to determine a fair buying price;
  • Negotiate, or renegotiate, and administer contracts/orders with suppliers and other representatives;
  • Respond to internal customer and suppliers inquiries about orders status, changes, or cancellations;
  • Process purchase requisitions / orders within purchasing authority;
  • Formulate policies and procedures for any purchase proposals and procurement of goods and services.


  • Must be able to work under minimum supervision, independently , dynamic & fast-paced environment and meet critical deadlines;
  • Strong written and verbal communication skills are required;
  • Bahasa Malaysia, English, Chinese;
  • Resourceful with positive attitude and able to work independently;
  • Familiar with ERP system is an added advantage;
  • Candidate must possess at least a Bachelor’s Degree, Post Graduate Diploma, Professional Degree, any field;
  • Computer literate with proficiency in Microsoft Office applications;
  • Required skill(s): MS Office;
  • Willing to work in Bukit Jelutong, Shah Alam;
  • At least 2 years working experience in related field;
  • Degree / Diploma with 2 – 3 years working experience preferably in Wood Manufacturing environment;
  • Strong communication skill (English & Bahasa Melayu) and able to interact with customers, vendors and all level of staffs;
  • Experience in purchasing line.