Procurement Officer

Procurement Officer Job Description Template

Our company is looking for a Procurement Officer to join our team.


  • Purchase and order in accordance with specifications;
  • Delivery of procurement initiatives to affect cost savings to the business;
  • Ensure orders are placed only with Suppliers listed on National Treasury‚Äôs Central Supplier Database;
  • Create / assist with RFQs/RFTs;
  • Execute tender agreements and follow up as required;
  • Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc;
  • Receives, inspects, and distributes merchandise to requestors; files damage claims with vendors if applicable;
  • Review and process Purchase Orders;
  • Preparing plans for the purchase of equipment, services, and supplies;
  • Maintains contact with vendors regarding orders and merchandise, new products, market conditions, and trends;
  • Receives purchases and check requests from throughout the facility, checks for accuracy, and forwards to university procurement office;
  • Conducts annual on-site inventory, prepares inventory listings to include the location and status of all equipment;
  • Researching and evaluating prospective suppliers;
  • Preparing budgets, cost analyses, and reports;
  • Maintaining good supplier relations and negotiating contracts.


  • Good analytical, strategic thinking skills and attention to detail;
  • Candidate must possess at least Bachelor’s/College Degree in Business Studies/Administration/Management or equivalent;
  • Preferably 3-5 Yrs Experienced Employee specialized in Logistics/Supply Chain or equivalent;
  • Good analytical and strategic thinking skills;
  • Has high level of Integrity;
  • Strong communication and negotiation skills;
  • Tertiary qualification (diploma or equivalent) Procurement and Supply Chain Management covering accounting, inventory management, negotiation basics;
  • Preferably Drivers license and own vehicle (preferable but not essential);
  • Familiar with the procurement processes;
  • Proficient in Microsoft Office programs, such as Excel;
  • Pleasing Personality;
  • Required language(s): English, Filipino;
  • Advanced Excel;
  • Experience from telecom industry is preferred;
  • 1-2+ years of experience as a Procurement Officer or in a similar position.