Purchasing Executive

Purchasing Executive Job Description Template

Our company is looking for a Purchasing Executive to join our team.


  • Oversee vendor sourcing, selection and performance;
  • Handle material quality issues and delivery issues;
  • Ensure that purchase quality, quantity, delivery and price is correct;
  • Responsible for material arrangement to fulfil daily production plan;
  • Ensure all purchasing records are up to date, generated periodically;
  • Prepare monthly purchase reports, update approval vendor lists and assist with yearly vendor performance assessments;
  • To send weekly forecast and pull plan to supplier in view of the latest customer’s/ production requirement;
  • Weekly review inventory level versus production schedule planning;
  • To issue PR & PO according to lead time;
  • Monitor orders and deliveries;
  • Assist with supplier audits;
  • Ensure ISO requirements and documentations are properly maintained;
  • To monitor supplier on time delivery according to plan;
  • Perform ECN cut in the new pricing implementation;
  • To arrange RTV (Return to Vendor) parts to supplier and coordinate on goods replacements or CN/DN.


  • Effective problem-solving abilities;
  • Able to do material planning;
  • Ability to control purchase requisition, purchase orders and other relevant documents;
  • Ability to effectively liaise with external parties;
  • Excellent negotiation skills;
  • At least 2 years of experience in purchasing/procurement (purchasing heavy industrial equipment);
  • Industry Type: Construction / Development;
  • Bachelor’s degree in Engineering or Business Administration;
  • Specialization: Process Control;
  • Good communication and negotiation skills;
  • Strong Microsoft Excel skills;
  • Ability to work in a fast-paced environment;
  • Position Level: Junior Executive;
  • Outstanding communication skills;
  • Vacancies: 1.