Document Controller Job Description Template
Our company is looking for a Document Controller to join our team.
Responsibilities:
- Provide weekly reports on Document statuses;
- Ensure handover of information (e.g. to Operations) and archiving of project documentation as appropriate at project stage close-out;
- Setting up and implementing of the Documentation Control System;
- Ensure controlled copies of updated approved documents and drawings are distributed internally and externally;
- Reviewing and updating technical documents;
- Monitor documentation progress in relation to the project planner;
- Maintaining confidentiality around sensitive information and terms of agreement;
- Develop and maintain the document management systems;
- Noting down meeting minutes at the head office;
- Conducting quality assurance and control on the document coversheet data to ensure documents are correctly categorised before despatch;
- Ensuring the proper and secure storage of information from third parties such as Client and suppliers;
- Managing internal and external documents;
- Filing documents in physical and digital records;
- Conduct general document control activities comply with project standards;
- Ensuring that the reception is always clean and organized.
Requirements:
- Proven proficiency with Microsoft Office (Outlook, Word, and Excel) and Adobe;
- 5 years of working experience as a Project Document Controller in a Project environment;
- Candidates must have at least High School Diploma;
- Knowledge of document management;
- At least 4 Year(s) of working experience in the related field is required for this position;
- Ability to work alone;
- Visual, Dimension, NDT, and Making Reports Experience is required;
- Minimum Experience of 10 – 12 Years in a Fabrication Industry making Process Equipment;
- Candidate must possess at least Bachelor’s/College Degree or equivalent;
- Minimum of 2 years working experience is required for this position;
- Project based employment;
- Willing to work in Mall of Asia area, Paranaque;
- Transcription;
- Knowledge of compiling QC Dossier;
- Proven work experience as a Document Controller or similar role.