Accounts Payable Coordinator

Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes. Prepare billing invoices for services rendered or for delivery or shipment of goods.

Accounts Payable Coordinator Job Description Template

Our company is looking for a Accounts Payable Coordinator to join our team.

Responsibilities:

  • Protects organization’s value by keeping information confidential;
  • Participate in special projects, ad hoc reports, and cross-train with other team members;
  • Properly code invoices using a chart of accounts;
  • Coordinate with external vendors and assist with outstanding invoices;
  • Process new vendor setup requests and ensure proper approvals are obtained as well as required documentation submitted;
  • Maintains accounting ledgers by verifying and posting account transactions;
  • Ensuring proper approval of invoices before payment;
  • Assist with the Accounts Payable month-end close process;
  • Maintain vendor information (address, telephone, etc.), and tax information for 1099 requirements;
  • Develop and maintain professional relationships with new vendors and handle all inquiries from customers and employees;
  • Evaluate all invoices received from vendors, verify receipt dates;
  • Build & maintain cooperative relationships with internal and external functions;
  • Ensure deadlines are met and issues resolved as necessary;
  • Reconcile external vendor statements: Research, analyze and resolve complex payment and vendor issues;
  • Ensuring timely payment of company invoices and proper authorization of invoices for payment.

Requirements:

  • Must have the ability to communicate clearly and professionally;
  • Bachelor’s degree in finance related courses;
  • 1-2 years Accounts Payable experience ; experience in using accounting software is a plus;
  • Must have the ability to assist and develop continuous process improvements;
  • Proficient in Microsoft Word and Excel is a must;
  • Minimum 5 years Accounts Payable or General Accounting experience required;
  • Efficient in Windows, Word and Excel;
  • Must have ten-key calculator by touch;
  • Previous SAP system experience required;
  • H.S. Diploma or equivalent experience required, Degree preferred;
  • Must have excellent communication and customer service skills;
  • Must pay constant attention to detail and be able to multi task daily.