Documentation Assistant

Documentation Assistant Job Description Template

Our company is looking for a Documentation Assistant to join our team.


  • Responsible in setting a systematic way of filing and safekeeping of original collateral documents;
  • Co-responsible in handling and safekeeping of loan folders of a particular loan product;
  • Management and maintenance of collateral under the custody of the bank;
  • Responsible in monitoring release on borrowed original collateral;
  • Ensures the completeness of the inventory of collateral versus the generated loan portfolio in the system;
  • Ensures completeness of release document requirements before actual release of collateral in cases of full payment, take out etc;
  • Set systematic way of monitoring loans;
  • Ensures that turn-over loan folders are complete and in order based on the guidelines set by the bank;
  • Ensures the completeness of details of collateral being stored inside the vault.


  • Clerical Skills;
  • Willing to work in Makati area;
  • Communication skills;
  • Candidate must possess aBachelor’s/College Degree in Econimics, Business Studies/Administration/Management, Marketing, Commerce, or equivalent;
  • Excellent problem-solving skills;
  • Good in both written and oral communications;
  • Computer Literacy / Basic Computer Skills;
  • Problem Solving;
  • Can speak and write in English well;
  • Familiar Customs processes;
  • Time Management;
  • Experience in logistics, transport, or freight forwarding industry is an advantage but fresh graduates are still encouraged to apply;
  • Good communication and presentation skills;
  • Record keeping;
  • Fresh graduates are welcome to apply.