General Clerk

General Clerk I performs clerical tasks such as answering telephones, handling mail, operating office equipment and maintaining office supplies. Gathers, compiles, and verifies information and performs data entry. Being a General Clerk I typically requires a high school diploma or its equivalent. Typically reports to a supervisor or manager. The General Clerk I possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience.

General Clerk Job Description Template

Our company is looking for a General Clerk to join our team.


  • To maintain an updated record of defaulters listing;
  • To prepare monthly billings on time which include service charges, water and utility charges, insurance, rental and all the related charges;
  • Assist Building Manager in attending to complaints and to ensure all complaints are recorded in complaint forms;
  • To follow up and collect all payments including service charges, water and utility charges, rental of common property and all other payments;
  • To prepare all necessary documents for paying charges for all operational expenses of the building;
  • To send reminders for payment on a periodical basis based on allowable timeframe as stated in DMC or House rules or SPA;
  • To keep an updated list and status of residents whether they are owners or tenants and nationalities;
  • Record the cheque issued or transfer amount in the monthly bank reconciliation book;
  • Prepare the bank-in slip and cheques for banking purpose and all payments must be banked in within 24 hours from day of collection;
  • To ensure all filings are in order including owner’s file and accounting files. All files to be properly indexed and visible to all;
  • To prepare daily, weekly and monthly report on amount collected.


  • Position Level: Non Executive;
  • Specialization: Clerical / General Admin;
  • Vacancies: 1;
  • Good interpersonal and communication skills, both written and verbal;
  • Computer literate with high attention to details;
  • SPM school leavers encouraged to apply;
  • MIn. SPM/ LCCI/ Diploma in Business or equivalent;
  • Good positive working attitude and responsible;
  • Industry Type: Retail;
  • Industry Type: Food & Beverage;
  • Industry Type: Legal.