The role of an Administrative Assistant involves performing administrative tasks to ensure efficient operation of the office. The ideal candidate will be a strong and reliable support to company operations allowing IFZA to achieve organizational efficiency and strategic goals.

Providing administrative support to IFZA managers and employees through a variety of tasks related to organization and communication
Carrying out various administrative duties including, but not limited to, filing, typing, copying, scanning, mailing, etc.
Assisting in the preparation of reports, composing correspondence, drafting contracts, letters, certificates, etc.
Creating and maintaining log sheets, databases, and spreadsheets as per the requirements and company standards, including logging, filing, tracking, and distributing documentation accordingly
Handling sensitive information in a confidential manner
Assisting with documentation requirements and tender submissions
Coordinating appointments and meetings
Assisting with arrangement of domestic and international business trips, including flight, hotel, and car rental reservations
Coordinating internal and external resources to expedite workflow
Contributing to team efforts by accomplishing related results as needed
Performing other job-related duties as assigned by Management

Requirements

Tertiary education in Administrative or relevant subjects
Minimum of 3 years experience in the same role in the UAE
Full English proficiency is required
Knowledge of additional language will be an advantage
Excellent communication skills and upbeat attitude
Strong organizational and time-management skills
Superb attention to details and multitasking ability

Benefits

As an employee of IFZA, you can expect:

24 annual leave days
Annual flight home
Life insurance plan
Medical insurance plan (with the option to upgrade at your own cost)
Bonus scheme (in relevant departments)
Access to exclusive Fazaa discounts (applicable in participating retail stores, food & beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
Invitations to participate in various company functions, staff events, and department team building events
Opportunities to learn, develop and grow with the organization

Tertiary education in Administrative or relevant subjects Minimum of 3 years experience in the same role in the UAE Full English proficiency is required Knowledge of additional language will be an advantage Excellent communication skills and upbeat attitude Strong organizational and time-management skills Superb attention to details and multitasking ability

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