You will provide and assist with administrative support by fulfilling crew, equipment and travel requirements for Outside Broadcast (OB) events for a variety of clients across the Ireland and the world.

The Production Coordinator will offer a superior service to NEP clients, working in tandem with the assigned Technical Project Manager(s), Operations team and Department Heads of Sound and Vision, to ensure continuity of services and delivery from across the business.

This is a varied role, requiring the Production Coordinator to be resourceful and have the ability to work well in a time sensitive environment. This position will suit someone looking to progress their career, take on greater accountability and get exposure to providing support across a range of NEP projects.

Responsibilities:

Support the Coordination team to deliver projects in a timely and efficient fashion, assisting with administrative tasks such as raising purchase orders, booking hotel rooms and supporting crewing alongside working on your own assigned projects.
Manage your own projects, by booking appropriate crew for events via telephone and email, recording and tracking activities using ScheduAll, including days booked and rates of pay to maintain accurate records.
Work with our travel agents to book local and International accommodation and travel for crew members, if required.
Act as a primary point of contact for all crew member enquiries; represent NEP and our core values at all times; manage and react to any changes brought on by unforeseen circumstances or changes by the client or crew.
Work with the client and Technical Projects Manager(s) to ensure all crew booked are accredited ahead of the OB, using systems such as Dataco to compile and upload information for the event.
Complete all purchase orders relating to the event, working with the Technical Project Manager(s) to ensure all costs are in line with the quote.
Book Talk-Back frequencies and licences after establishing number required by liaising with Technical Project Manager / guarantee Sound Engineer.
Process all invoices from crew and kit / equipment companies accurately.

Client Management:

Provide exemplary account management to existing and new crew and clients, leveraging relationships to maximise return on time invested and build lasting relationships; devote time and effort into forged and developing relationships, working with colleagues to help develop client accounts.
Assist and manage the schedule of the crew and equipment effectively, with support from the Technical Project Manager(s) and Dept. Heads, to effectively deliver the show programme with the highest regard for safety and service.
Health & Safety have an awareness of H&S whilst on location adhering to best practices.
Work in conjunction with the Technical Project Manager(s) to review costs and budgets on a regular basis (weekly / bi-weekly).

Commercial:

Collaborate with the Technical Project Manager and Scheduling Manager to confirm appropriate levels of staff (crewing), schedules, giving early indications of job requirements to determine who and what is available; relay scope and updates promptly share information and make others feel included; generate and maintain buy-in from colleagues.
Work with the Technical Project Manager to understand the project budget and the remit of the job (not limited to):
o Learn about operational parameters and the budget to help control the costs to ensure the project remains on target;
o Help ensure all costs are captured in the accounting period at the earliest opportunity to accurately reflect the margin;
o Costs must be recognised accurately and promptly.
Have an awareness of NEP contract waterfall, key deliverable dates and understand OB truck net revenue.

Requirements

Skills / Qualifications

Minimum of 5 GCSE passes at grade C or above (including Maths and English), or equivalent.

A-levels,or equivalent qualification, desirable but not essential.

General computer literacy; good working knowledge of Microsoft Office skills, Word, PowerPoint, Excel, including the ability to use formulas.

Mathematically competent.

Ability to remain calm under pressure; lateral thinker.

Strong and confident communicator with positive interpersonal skills; team player.

Proven track record in customer service.

Exceptional time management with the ability to prioritise workload and adhere to deadlines.

Analytical with good negotiation skills.

Meticulous attention to detail.

Ability to work logically and systematically.

Pro-active and self-motivated; ability to use initiative.

Benefits

Wellness - we want you and your family to be happy and well and your best at all times, so youll have free access to our Employee Assistance Programme (EAP) with 24/7 access to an array of wellbeing initiatives and services to help with everyday life.

Private Medical Insurance (PMI) - your health is important, which is why all employees and their families can access significantly subsidised world class health care and treatment with medical history disregard coverage plans.

Pension - we offer a contributory pension scheme to our employees and encourage everyone to invest in their future through long-term savings plan with tax relief.

Insurances - all employees are covered by our life insurance, which provides peace of mind and financial protection

Your workplace - This role will be primarily be based on location but we encourage hybrid working and good work-life balance, and our offices will be your primary workplace with flexibility to work from home.

Cycle to Work Scheme (C2W) - fancy a new pair of wheels and want to reduce your carbon footprint at the same time? Our C2W scheme offers money saving on bikes, safety equipment, and other accessories while promoting healthier journeys to work.

Plus more!

Skills / Qualifications Minimum of 5 GCSE passes at grade C or above (including Maths and English), or equivalent. A-levels,or equivalent qualification, desirable but not essential. General computer literacy; good working knowledge of Microsoft Office skills, Word, PowerPoint, Excel, including the ability to use formulas. Mathematically competent. Ability to remain calm under pressure; lateral thinker. Strong and confident communicator with positive interpersonal skills; team player. Proven track record in customer service. Exceptional time management with the ability to prioritise workload and adhere to deadlines. Analytical with good negotiation skills. Meticulous attention to detail. Ability to work logically and systematically. Pro-active and self-motivated; ability to use initiative.

Seller of computers and accessories