Contracts Administrator

Under the general guidance and supervision of the Contracts Manager and within the limits of established company policies and procedures, the Contractrs Administrator assists the Contracts Manager in all Contracts Administration issues including creating, preparing and issuing of various Consultancy, Service, Supply and Subcontract Agreements.

Job Responsibilities

• Provides commercial, financial and contractual support on construction contracts.
• Determines proposal concept by identifying and clarifying opportunities and needs.
• Studies requests for proposal (RFPs) and attends strategy meetings.
• Undertakes Contracts and Commercial specific roles.
• Assists the Contracts Manager in the preparation and issuance of Consultancy, Service, Supply and Subcontract Agreements.
• Full administration, review, registering of all Consultants, Service Providers, Suppliers and Subcontractors Advance Payment Guarantees, Performance Bond, Retention Bond (as applicable) and the required Insurances.
• Verification of the authenticity and correctness of the submitted Cheques and Bank Guarantees as per the provided/standard Contract specimen.
• Assists the Contracts Manager in all related administrative/ contractual issues/ concerns.
• Ensures that records are kept in a systematic manner to enable easy tracking and documentation.
• Prepares and maintains contract and supplies agreements for Contract Manager’s approval.
• Gathers proposal information by identifying sources of information related to the proposal.
• Develops proposal by assembling information including project nature, objectives, outcomes, deliverables and implementation.
• Prepares presentation by evaluating text, graphics, and printing all the required material.
• Maintains quality results by using templates and proposal-writing standards including readability and consistency.
• Obtains approvals by reviewing proposal with key providers and project managers.
• Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and implementing changes.

Job Knowledge & Skills

• Knowledge of negotiating terms, conditions and pricing.
• Strong commercial and contracts understanding.
• Excellent awareness of terms and conditions related to SCA documents, bonds and insurances.
• Knowledge of the potential risks that contract changes may pose to the organization.
• Knowledge of material pricing needed for the contracts in local and outside markets.
• Knowledge of manpower cost.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

• 7 years total
• 2 years GCC
• Resilience
• Quality
• Leadership
• Agility
• Contract Administration L3
• AI Fluency
• Payments - Subcontracts and Main Contracts L3
• Subcontract Agreement L3
• Variations and claims L3
• Subcontracting L3

Education

Bachelor's Degree in Engineering or Contract Management