IT Operations Coordinator

About the Company

At Flow, we're reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We're building a new kind of living experience: one that's flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we're creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

Role Description

The IT Operations Coordinator is responsible for ensuring that IT operations run smoothly, efficiently, and with full accountability. This role serves as the coordination backbone of the IT team — managing the ticketing system, overseeing procurement and expense workflows, and bridging communication between IT and the broader organization. The IT Operations Coordinator drives execution, eliminates administrative friction, and continuously improves the systems and processes that keep the team moving.

Core Scope

Own and maintain the IT ticketing system (Jira, ServiceNow, or equivalent), ensuring all tickets are clearly prioritized, assigned, and resolved within defined SLAs — proactively escalating blockers and maintaining full visibility over team workloads.

1. Take full ownership of IT administrative processes, including workflow coordination, structured documentation, action item tracking, and accountability across all deliverables.
2. Manage procurement and expense workflows — submitting and tracking expense reports, coordinating equipment purchasing, maintaining organized filing of receipts and invoices, and monitoring IT inventory levels.
3. Act as the primary coordination point between IT and other departments, ensuring requests are clearly understood, properly routed, and resolved without unnecessary friction.
4. Monitor data quality and reporting accuracy across ticketing, inventory, and operational systems, maintaining a high bar for precision and consistency.
5. Proactively identify inefficiencies in workflows, ticketing, and reporting processes, and lead the implementation of improvements to drive better outcomes over time.

Key Asks

1. CAN-DO attitude and GTD (Get Things Done) mindset — you don't wait to be told, you drive outcomes.
2. Relentlessly high standards: zero tolerance for incomplete records, inaccurate expense documentation, or tickets left unresolved past SLA.
3. Act like an owner — anticipate needs before they become problems and take full accountability for the processes in your care.
4. Enable the team by removing administrative friction; your impact is measured by how much more effective the people around you become.

Educational Qualifications & Experience

Related Diploma, Certificate, or Degree.

Minimum experience: 1 Year

Languages Required: English and Arabic.

Computer and Software Proficiency

1. IT Ticketing Systems (Jira, ServiceNow, Zendesk, or similar)
2. Advanced MS Office (Excel, Word)
3. Expense and procurement management tools
4. Inventory tracking and asset management systems
5. Reporting and operational documentation platforms

Why Join Flow?

• Exciting growth opportunity: Be part of a fast-growing company shaping the future of residential living in the Middle East.
• Competitive compensation & benefits.
• A chance to make an impact: Help build a vibrant international community and redefine what it means to call Flow home.

If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow's success story!