Executive Secretary

We are seeking a highly organized and proactive Executive Secretary to provide administrative and coordination support to senior management. The ideal candidate will possess exceptional follow-up, coordination, and communication skills, with the ability to ensure timely execution of tasks and action items across multiple departments.

Key Responsibilities

• Coordinate and manage executive schedules, meetings, and appointments.

• Prepare meeting agendas, record minutes, and follow up on action items to ensure completion.

• Monitor and track assigned tasks, deadlines, and deliverables across departments.

• Act as a central point of coordination between management and internal/external stakeholders.

• Prepare reports, presentations, correspondence, and other executive documents.

• Maintain effective communication and ensure timely follow-up on pending matters.

• Support management in prioritizing activities and monitoring progress on key initiatives.

• Handle confidential information with professionalism and discretion.

• Ensure smooth coordination and alignment between departments to achieve organizational objectives.

Requirements

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.

• Strong follow-up and task management skills.

• Excellent coordination and organizational abilities.

• Strong verbal and written communication skills in English.

• Ability to manage multiple priorities and work under pressure.

• Proficiency in Microsoft Office applications.

• High level of professionalism, attention to detail, and confidentiality.