Digitalization Officer
Full-time
Description
Job Summary
We are seeking an experienced Digitalization Officer to support our RMS project by converting physical documents into accurate, organized, and accessible digital records. The role includes scanning, indexing, quality checking, uploading, and maintaining records while ensuring confidentiality and data security.
Key Responsibilities
- Scan, index, and digitize physical records and documents.
- Check scanned documents for accuracy, completeness, readability, and correct orientation.
- Upload, classify, and maintain digital records within the RMS platform.
- Apply approved document naming conventions, indexing standards, and metadata tags.
- Maintain the confidentiality and security of physical and digital records.
- Coordinate with departments to collect, organize, and archive documents.
- Maintain tracking logs and prepare basic reports on digitization progress and record status.
- Support the timely retrieval of digital records when required.
- Identify and report missing documents, duplicate records, and scanning or indexing errors.
Minimum Qualifications and Experience
- Minimum 4 years of experience in document digitization, records management, or a related field.
- Minimum qualification: Higher Secondary (+2).
- Graduation is preferred.
- Data entry/typing speed of 30–45 words per minute.
- Familiarity with document scanning equipment, data entry, and electronic filing systems.
- Strong attention to detail, organizational skills, and commitment to confidentiality.
Please send your resume/CV
Vacancy posted 1 day ago
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