Administration Manager

Key Responsibilities

• Manage all government relations activities with relevant authorities( Zatca, Saudi Food and Drug Authority), including customs, municipalities, chambers, and regulatory entities.
• Coordinate and follow up with Saudi Food and Drug Authority regarding product registration, approvals, compliance requirements, and regulatory updates.
• Oversee customs clearance processes and ensure proper documentation and compliance for imported products and shipments.
• Manage the issuance, renewal, and maintenance of commercial licenses, permits, certificates, and regulatory registrations.
• Monitor compliance with quality standards, cosmetic regulations, and operational policies to ensure adherence to local requirements.
• Coordinate with suppliers, logistics providers, and internal departments to resolve regulatory or operational issues efficiently.
• Ensure all beauty and cosmetic products comply with labeling, packaging, and documentation requirements.
• Develop and maintain organized records for licenses, certifications, contracts, and regulatory documents.
• Follow up on inspections, audits, and compliance reviews conducted by government authorities.
• Support quality assurance activities and coordinate corrective actions related to compliance findings.
• Build and maintain professional relationships with government entities and external stakeholders.
• Prepare administrative and regulatory reports for management and provide updates on compliance status and risks.

Qualifications

• Bachelor’s degree in Business Administration, Quality Management, or related field.
• Minimum 5 years of experience in administration, government relations, or regulatory compliance.
• Experience in the beauty, cosmetics, retail, FMCG, or regulated products sector is preferred.
• Strong knowledge of customs procedures, licensing processes, and regulatory compliance requirements in Saudi Arabia.
• Familiarity with cosmetic product registration and quality standards is highly preferred.