Administrative Assistant

Description

Duties and Responsibilities:

• Prepare reports, memos, letters, invoices, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Attend meetings to record minutes.
• Greet visitors and determine whether they should be given access to specific individuals.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Make Itinerary arrangements for executives.
• Prepare responses to correspondence containing routine inquiries.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Provide clerical support to other departments.
• Must possess a pleasing personality.

Qualification

• Bachelor’s degree in Business Administration
• 3 year of related experience
• A Must have knowledge of MS Office including Word, Excel, PowerPoint
• Experience with MS Project will be an added advantage.
• Gulf Experience is preferred
• Iqama should be transferable.

Please send your resume/CV