Company Description

Raffles & Fairmont the Red Sea , positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort. with 361 room, eleven distinct dining concepts, including overwater restaurant with views of the Red Sea and the mangroves, and a Spa. The resort will be situated next to an 18-hole championship golf course, reflecting Fairmont's association as a world class golf destination. it will set new standards in sustainable development, positioned on 200km of untouched coastline, an archipelago of more than 90 unspoiled island, dormant volcanoes, rich marine habitat, and ancient archaeological sites.

Job Description

The Position

To maintain the hotel’s payroll system in order to ensure timely payments of salaries and wages according to the Company’s policies & procedures.

KEY ROLES & RESPONSIBILITIES

Maintain confidentiality in regards to payroll related information.
Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
Follow up with P&C in regards to attendance records and insure the absence has been entered correctly into the P&C Admin module before the cut-off date each month.
Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms.
Co-ordinate with P&C Department on matter concerning employees’ basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets.
Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
Post the monthly tips and various commission (i.e. upsell and Spa) paid-outs and verify the posted balance to the distribution sheet.
Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the P&C document and employee’s contract.
Produce a monthly basic pay reconciliation vs. previous month.
Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of P&C and GM and for approval.
Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM and for approval.
Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month:
PY50_RDB Payroll wages
PY51_RDB Payroll Journal Entry Hours
PY54_Vacation Accruals
PY55_EOS Accruals
PY56_Air ticket Accruals
Print and distribute pay slips after payroll has been debited from the hotel’s bank account.
Track and maintain vacation outstanding and lieu days outstanding.
Submit monthly outstanding vacation and lieu days to all Department Heads.
Maintain the payroll system and make recommendation for improvements.
Provide any other reports as requested by management.
Perform any other duties that may be assigned from time to time by management.

Qualifications

PERSONAL ATTRIBUTES

Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent and organized manner.
Must have commitment to follow all local and corporate policies and procedures.
Must be self-motivated and have a high degree of analytical ability.
Oral and written fluency in English.
Display initiative.
Team player.
Customer/people oriented.
Responsible and helpful.

QUALIFICATIONS

Diploma holder would be preferred.
Excellent knowledge of Microsoft Office mainly EXCEL.
Knowledge of at least one payroll system.

EXPERIENCE

Minimum of 2 -3 years experience with at least 1 year experience in a similar capacity in a hotel.

Additional Information

Understanding of Ultra-Luxury guest expectations and brand alignment.
experience in project coordination, scheduling, and document control during pre-Opening stages.
Experience in pre-Opening is a must.
A proactive, anticipatory approach with a strong sense of ownership and accountability.
Impeccable grooming and personal presentation aligned with Luxury standards.

Paymaster - Raffles & Fairmont The Red Sea