About the Company

We are a Logistics Management Firm licensed as a freight broker, specializing in helping companies that sell high-value products reduce damage, loss, and retailer chargebacks within their logistics operations. Acting as an extension of our clients’ in-house logistics teams, we redesign and manage logistics systems to improve efficiency, reduce operational costs, and enhance shipment reliability.

Our business primarily works with Less-than-Truckload (LTL) carriers, along with selected Truckload movements using highly vetted drivers. We pride ourselves on operating with extremely high service standards, including rapid response times, proactive problem-solving, and strong customer communication. These standards have helped us build long-term client relationships and maintain a successful, fast-growing business since 2017.

The Opportunity: Finance and Operations Manager

We are seeking a full-time Finance and Operations Manager to oversee core financial operations while also supporting operational workflows within the business. This role requires a highly detail-oriented professional who can manage financial accuracy, vendor relationships, payroll, invoicing, and operational coordination in a fast-paced environment.

The successful candidate will work closely with leadership and play a critical role in ensuring smooth day-to-day business operations.

Key Responsibilities

Finance

Review every shipment for quote accuracy and dispute incorrect carrier charges
Prepare weekly shipment billing
Perform Accounts Payable (AP) and Accounts Receivable (AR)
Manage weekly payroll and state payroll communications
Create and distribute weekly invoices
Manage QuickBooks Online and reconcile transactions
Communicate with external accountants
Manage annual licenses, entity renewals, and insurance policies

Operations

Process new orders by assigning BOL#, PRO#, and carriers based on established criteria
Create shipping documentation as required
Support additional operational tasks as directed by leadership

Required Qualifications

Availability to work 11 AM – 8 PM EST, Monday to Friday
5+ years of advanced QuickBooks Online experience, including reconciliations, invoicing, and full-cycle AP/AR
Strong experience developing, following, and improving financial SOPs
Strong analytical and auditing skills with the ability to dispute unauthorized charges confidently
Experience managing U.S. multi-state payroll, including tax compliance and payroll administration (Deel experience advantageous)
Experience managing annual business renewals, entity registrations, and insurance policies
Ability to handle sensitive financial and employee information with confidentiality
5+ years of detail-oriented operations experience handling high product/order volumes
5+ years of vendor management experience
Strong proficiency with Gmail, Google Docs, and Google Sheets
Exceptional attention to detail and accuracy
Strong written and verbal English communication skills

Work Environment

Fully remote role
Fast-paced, high-accountability environment
Heavy use of Gmail, Google Docs, and Google Sheets
RingCentral used for calls, texts, and video meetings
VPN required for all work activity
Frequent collaboration with leadership and operations teams
Training provided through live video sessions

Ideal Candidate Profile

Highly detail-oriented and process-driven
Strong sense of ownership and accountability
Comfortable working under pressure in fast-moving environments
Strong problem-solving and communication skills
Able to multitask effectively while maintaining accuracy
Long-term mindset with a commitment to operational excellence

Finance Manager (Remote) (TOD) - 60177648530