Contracts Coordinator

Decima International is a professional services company providing project management and controls services to clients in the United States and the Middle East Our mission is to become the premier professional services provider across all industry sectors we are engaged in To accomplish this Decima International s founders established a simple yet powerful formula Approach each client engagement as a partnership create an environment that attracts the most talented professionals and allows them to flourish and regulate growth to maintain excellence in our service standards

Responsibilities

• Support contract administration activities for consultant contractor subcontractor and vendor agreements
• Maintain accurate records of contracts amendments purchase orders warranties bonds insurance certificates and related contractual documentation
• Maintain trackers for notices variations claims change orders approvals contractual obligations and outstanding actions
• Review incoming correspondence and identify items requiring contractual or commercial follow-up
• Assist in preparing contractual letters notices meeting minutes and supporting documentation
• Track contract deliverables milestones key dates notice periods expiry dates and contractual deadlines
• Monitor RFI and technical submittal turnaround against contractual timeframes
• Support variation order and change request administration
• Collect and organize supporting documentation for claims extensions of time and commercial assessments
• Maintain contractual obligations registers throughout the project lifecycle and flag non-compliance to the Senior Contract Administrator or Contracts Manager
• Maintain records of instructions RFIs design changes delays and site events with potential contractual impact
• Support contractor payment application verification against payment schedules bills of quantities and approved progress in coordination with relevant project teams
• Coordinate with project management cost control procurement design construction planning commissioning and document control functions
• Prepare meeting agendas minutes action trackers and follow‑up logs
• Support long‑lead equipment and delivery tracking including OFCI and CFCI arrangements
• Prepare regular contract status reports covering notices variations claims approvals contractual risks and outstanding actions
• Support final account preparation contract close-out warranties retention reconciliation and handover documentation
• Maintain warranty and defects registers during the applicable defects liability period
• Support the management of outstanding claims and contractual matters through project close‑out
• Ensure sensitive contractual and commercial information is handled confidentially
• Perform other related contract administration duties as required

Required Qualifications

• Bachelor s degree in Construction Management Engineering Law or a related discipline
• 3 5 years of experience in contract administration contracts coordination or commercial support on construction or infrastructure projects
• Working knowledge of FIDIC and or EPC lump‑sum contract forms
• Experience maintaining contract registers notices obligations milestones and deadline trackers
• Experience supporting variations change orders claims and extension‑of‑time documentation
• Understanding of contractor payment applications bills of quantities and progress measurement
• Experience preparing contractual correspondence notices reports and meeting records
• Good commercial and risk management awareness
• Strong document and records management skills
• Strong organizational skills with the ability to manage multiple contractual actions simultaneously
• Strong communication and stakeholder coordination skills
• Fluent written and spoken English with the ability to draft clear and factual contractual correspondence
• Advanced Microsoft Excel skills and proficiency in Word and PowerPoint
• Willingness to work full‑time onsite at project locations within KSA

Preferred Qualifications

• Experience on data center mission‑critical industrial or major infrastructure projects
• Experience within a PMC consultant or Owner s Representative environment
• Prior experience administering EPC lump‑sum contracts
• Strong working knowledge of a specific FIDIC contract edition
• Experience supporting construction claims variations and extension‑of‑time assessments
• Experience with final accounts retention reconciliation and contract close‑out
• Commercial or quantity surveying support experience
• Exposure to long‑lead equipment procurement and delivery tracking
• Experience with OFCI CFCI arrangements
• Previous project experience in KSA
• Experience supporting PIF‑affiliated government‑linked or hyperscale clients
• Membership of or progress toward RICS CIArb CICES or an equivalent professional body
• Experience with electronic document management or project management information systems

Position Details

Position Contracts Specialist CoordinatorDepartment Contracts CommercialLocation KSAReporting To Contracts ManagerIndustry Data Centers Mission‑Critical InfrastructurePRODUCTIVITY TOOLSMicrosoft ExcelMicrosoft WordMicrosoft PowerPointEDMS PMIS PlatformsContract Tracking ToolsDocument Control SystemsCommercial and Variation TrackersProcurement and Delivery Tracking Systems

• Bachelor s degree in Construction Management, Engineering, Law, or a related discipline.
• 3 5 years of experience in contract administration, contracts coordination, or commercial support on construction or infrastructure projects.
• Working knowledge of FIDIC and/or EPC lump‑sum contract forms .
• Experience maintaining contract registers, notices, obligations, milestones, and deadline trackers.
• Experience supporting variations, change orders, claims, and extension‑of‑time documentation.
• Understanding of contractor payment applications, bills of quantities, and progress measurement.
• Experience preparing contractual correspondence, notices, reports, and meeting records.
• Good commercial and risk management awareness.
• Strong document and records management skills.
• Strong organizational skills with the ability to manage multiple contractual actions simultaneously.
• Strong communication and stakeholder coordination skills.
• Fluent written and spoken English, with the ability to draft clear and factual contractual correspondence.
• Advanced Microsoft Excel skills and proficiency in Word and PowerPoint.
• Willingness to work full‑time onsite at project locations within KSA.
• Experience on data center, mission‑critical, industrial, or major infrastructure projects.
• Experience within a PMC, consultant, or Owner s Representative environment.
• Prior experience administering EPC lump‑sum contracts.
• Strong working knowledge of a specific FIDIC contract edition.
• Experience supporting construction claims, variations, and extension‑of‑time assessments.
• Experience with final accounts, retention reconciliation, and contract close‑out.
• Commercial or quantity surveying support experience.
• Exposure to long‑lead equipment procurement and delivery tracking.
• Experience with OFCI / CFCI arrangements.
• Previous project experience in KSA.
• Experience supporting PIF‑affiliated, government‑linked, or hyperscale clients.
• Membership of, or progress toward, RICS, CIArb, CICES , or an equivalent professional body.
• Experience with electronic document management or project management information systems.