Facilities Coordinator

Job Overview

CBRE GWS KSA is seeking a diligent and proactive Facilities Coordinator to join our dedicated team. This is a full-time position based in Riyadh, Saudi Arabia . As a key member of the CBRE Global Workplace Solutions team, you will be responsible for supporting the day-to-day management of our client facilities. The successful candidate will be the first point of contact for service requests, ensuring the smooth and efficient operation of the site, maintaining a safe environment, and delivering an exceptional standard of service to all stakeholders.

Responsibilities

* Act as the primary point of contact for all facility-related enquiries and issues, managing the helpdesk system effectively.
* Coordinate and oversee both planned and reactive maintenance tasks, liaising with suppliers, contractors, and engineers to ensure timely completion.
* Conduct regular inspections of the premises to ensure compliance with health, safety, and environmental regulations.
* Assist the Facilities Manager with budget tracking, processing invoices, and managing purchase orders.
* Maintain accurate and up-to-date records, including compliance documentation, service reports, and asset registers.
* Support the coordination of office moves, refurbishments, and other small-scale projects.
* Manage inventory of office supplies, furniture, and equipment, placing orders as required.
* Provide administrative support to the facilities management team, including preparing reports and correspondence.

Qualifications

* Proven experience in a facilities coordination, office management, or a similar administrative role.
* Excellent organisational and time-management skills, with a proven ability to manage multiple priorities.
* Strong interpersonal and communication skills, capable of liaising confidently with clients, colleagues, and external contractors.
* A proactive approach to problem-solving and a keen eye for detail.
* Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is essential.
* A solid understanding of health and safety principles; a relevant qualification (e.g., IOSH) would be advantageous.
* Experience using a Computer-Aided Facility Management (CAFM) system is highly desirable.
* The ability to work effectively both independently and as part of a collaborative team.