Bidding Assistant

Bidding Assistant Job Description Template

Our company is looking for a Bidding Assistant to join our team.


  • Project planning. Owning the bid programme, highlighting interdependencies and monitoring/reporting on progress;
  • Producing and design presentation slides and leaving behind content;
  • Supporting the bid team through mid-bid/site/progress meetings;
  • Supporting bid submissions with relevant photography and supporting graphical/infographic tools;
  • Taking the lead in the bid programme, ensuring content is fully compliant, quality checked to deliver a bid to deadline;
  • Ensuring all required reviews and adjudication/sign-offs are achieved;
  • Providing appropriate dissemination and communication of client tender clarifications and facilitation of appropriate action in response;
  • Creating the bid;
  • Analysing tender documents to define client requirements, deliverables, set deadlines and owners;
  • Writing the bid;
  • Proofing/copying edit responses to ensure compliant, compelling, benefits-driven copy;
  • Creating impactful, well-designed bid documentation for submission;
  • Capturing all new content within bid content library (aftercare);
  • Managing the process. Internal progress meetings – bid kick off/regular progress meetings;
  • Recording and sharing lessons learnt/best practice.


  • Minimum of 2 to 5 years of experience specifically focused on bidding;
  • Competency in using of Microsoft Office package (Word, Excel, PowerPoint and Outlook);
  • Good organisation and project management skills;
  • Experience translating business/brand strategy to content/communications;
  • Demonstrable experience of working in a professional services environment – ideally built environment;
  • Ability to work in a team and alone as activity requires;
  • Ability to shape compelling responses;
  • Excellent communication skills;
  • Strong commitment to internal client care;
  • High standard of written English, skilled in editing copy to correct grammar, spelling and punctuation;
  • Flexibility and open to changing priorities;
  • Experience in using Adobe Creative Suite (In Design). At least intermediate level is essential;
  • An understanding of professional service and/or the building/property industry;
  • Strong attention to detail and error-free delivery;
  • Strong document preparation skills.