Account Payable - Six Senses Southern Dunes Red Sea

Hotel: SX - Southern Dunes The Red Sea (RSISD), Southern Dunes Site 14, The Red Sea Development, 48321

Responsibilities

Obtain receiving reports and original invoices from the Cost Control section.
Ensure that all goods received and invoices have been verified by the Cost Control Section.
Match invoices with purchase orders and receiving reports and verify quantities, prices and approvals.
Ensure all invoices carry the required approvals and authorized signatures.
Verify extensions and totals on all invoices.
Review invoices for payment terms, discounts and due dates.
File invoices, purchase orders and receiving reports until they are due for payment.
Prepare payment vouchers and submit them for approval before payments are processed.
Process supplier payments through checks, bank transfers or other approved payment methods.
Maintain records of all payments made on a daily basis.
Enter all vouchers into the Voucher Register and ensure liabilities are recorded accurately.
Ensure all purchases received through the end of the month are accrued and properly recorded.
Total and balance the Voucher Register and prepare journal vouchers for posting to the General Ledger.
Reconcile Accounts Payable balances and unpaid vouchers with the General Ledger at the end of each month.
Ensure the Voucher Register is closed, balanced and monthly recapitulation is prepared by the 6th working day following month-end.
Maintain proper filing systems for paid and unpaid vouchers.
Reconcile supplier statements and investigate discrepancies promptly.
Coordinate with suppliers and internal departments regarding invoices and payment issues.
Prepare Accounts Payable aging reports and assist in cash flow planning.
Check figures, postings and documents for correct entry, mathematical accuracy and proper account coding.
Operate accounting software to record, store and analyze financial information.
Comply with governmental and company policies, procedures and regulations.
Classify, record and summarize financial transactions to maintain accurate accounting records.
Compile statistical, financial, accounting and auditing reports relating to expenditures and accounts payable.
Code accounting documents according to company procedures.
Access computerized financial information to answer general questions as well as those related to specific supplier accounts.
Inform the Chief Accountant of any complaints or issues that may arise.
React promptly to daily operational issues and recommend effective solutions.
Maintain a high standard of personal appearance, grooming and hygiene.
Have knowledge of all safety, security and emergency procedures related to my position in line with brand and statutory requirements.
Ensure the privacy of guests, partners and residential owners by protecting sensitive personal data and using confidential information only to perform my job duties.
Ensure all equipment of the department is kept clean and in good working condition.
Attend meetings and training sessions as required.
Perform any additional tasks assigned by Supervisor or Management.

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