Accounts Payable Assistant

Accounts Payable Assistant

Salary: Competitive Salary & Benefits

Location: Fraser Suites – Riyadh

Frasers Hospitality, a member of Frasers Property Group, is a global hospitality leader. As the world’s leading brand in serviced apartments and hotel residences, we deliver gold standard hospitality in cities across Asia, Australia, Europe, the Middle East and Africa. A true global brand with a friendly feel, our staff are connected through our shared vision and four core values, collaborative, real, respectful, and progressive. Passionate about promoting from within, our culture is one which is fostered by the continual learning and development needs of our staff.

Responsibilities

• Prepare check run for approval on a weekly basis and attach all supporting documentation to each check and present to Finance Manager and General Manager for signature.
• Reconcile supplier statements with hotel records on a monthly basis, in conjunction with the month end check run. Follow up all discrepancies.
• Balance account payable to the general ledger daily.
• Match invoices and delivery dockets with corresponding purchase order. Ensure that all invoices are authorized by department heads prior to being processed through the system.
• Ensure the correct general ledger codes are used and recorded on the invoices.
• Payment of invoices and liaising with suppliers.
• Reconcile invoices to supplier’s statement.
• Handle all accounts payable queries.
• Review, investigate and develop more efficient methods, procedures and processes to fulfill and meet the hotel’s accounts payable obligations and needs.
• Liaise with external suppliers and internal claimants to achieve compliance with systems, procedures and processes.
• Assist with monitoring hotels fixed assets and inventory.
• Supervise monthly payrolls with accuracy and timely payment of associates’ salaries, benefits and other related payments.
• Regular monitoring of time and attendance system ensuring proper accounting of all payroll related accruals.
• Preparing month-end JV interface to Financial System.
• Preparing monthly payroll reconciliation.
• Ensure that payroll policies and procedures of the Fraser Suites Riyadh are followed.
• Compile and input payroll data for hourly employee payroll.
• Analyse, prepare and input payroll data for all personnel.
• Facilitate management and employee understanding of payroll procedures.
• Ensure compliance with all applicable KSA labor law.
• Solve problems concerning payroll, answer inquiries, and enforce payroll policies.
• Prepare final settlement calculation for the leaving employees.
• Assist with compiling and preparing payroll various related reports.
• Oversee work performance of new colleagues when it comes to posting, audit and balance reporting.
• Help train new hires on-the-job-trainees (On the Job Training) and cross-trainees.

Qualifications

• Bachelor degree in Science, Administration or Commerce with a major in Accountancy.
• 2 years hotel experience in a similar capacity with minimum 5 years direct experience in the accounts department function.
• Competency in ACCPAC, SAP, hotel PMS (Opera), Microsoft applications (Word, Excel, PowerPoint), Vingcard and related hospitality proprietary software packages.
• Competent Oral and Written English Communication Skills.
• Strong organisational and work co-ordinating skills to handle multiple assignments and projects.
• Can do’ attitude and have a drive for results.
• Discretion and trustworthiness due to frequent contact with confidential material.
• Able to multi task and work under time constraints.
• Must be able to work independently as well as work in a team-oriented and fast paced environment.
• Quick at mathematical calculations.
• Adaptable to change.

Frasers Hospitality