office admin staff

office admin staff Job Description Template

Our company is looking for a office admin staff to join our team.


  • Prepare and modify documents including correspondence, reports, drafts, memos and emails;
  • Maintain office supply inventories;
  • Coordinate maintenance of office equipment;
  • Retrieve documents from filing system;
  • Record, compile, transcribe and distribute minutes of meetings;
  • Manage records of the student;
  • Answer, screen and transfer inbound phone calls;
  • Facilitate the daily operations of the branch;
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors;
  • Prepare written responses to routine inquiries;
  • Maintain electronic and hard copy filing system;
  • Handle inquiries and explain extensively the academic services to the clients;
  • General clerical duties including photocopying, fax and mailing;
  • Resolve administrative problems and inquiries;
  • Prepare agendas for meetings and prepare schedules.


  • With pleasing personality;
  • Computer literate (beginner to advance); or willing to be trained;
  • With or Without work experience;
  • Good communication and presentation skills;
  • A graduate of BS Management, Business Administration, Business Teacher Education, Communication, Psychology, Education graduate;
  • With excellent communication skills, organizational and interpersonal skills;
  • With related experience is an advantage, but open for fresh graduates;
  • Multitasking;
  • Strong analytical and planning skills;
  • With a good learning attitude;
  • Excellent problem-solving skills;
  • Willing to learn and be trained;
  • Graduate of any Manage Course;
  • OK for OT.