Senior Officer - HR Administration

About Tameeni

Tameeni is the first authorized online insurance aggregator in KSA. Tameeni has transformed the concept of motor insurance in the Saudi market by delivering an exceptional and fully integrated digital experience, allowing customers to issue their motor insurance policies instantly within 90 seconds through simple steps.

Tameeni Health is the first digital health insurance platform designed for medium, small, and micro businesses.

Job Summary

The Senior Officer – HR Administration is responsible for supporting the day-to-day administrative operations of the HR and Administration function, ensuring a well-organized, efficient, and professional workplace environment. The role will coordinate office administration activities, vendor management, internal events, facilities support, and government-related administrative processes while ensuring smooth business operations.

Job Objectives

• Ensure the efficient execution of HR and administrative operations.

• Maintain a professional and well-managed workplace environment.

• Coordinate with internal stakeholders and external vendors to support business needs.

• Ensure timely follow-up on office services, facilities, and administrative activities.

Job Responsibilities

Office Administration

• Manage the day-to-day administrative operations of the office.

• Monitor office requirements and ensure adequate supplies and resources are available.

• Coordinate office services to ensure a smooth working environment.

• Maintain administrative records and documentation.

Internal Events & Employee Support

• Coordinate and manage internal events, employee activities, and company initiatives.

• Support the planning and execution of employee engagement programs.

• Coordinate meeting rooms and administrative arrangements when required.

Government Platforms & Documentation

• Follow up on government platforms and ensure required documentation is maintained and updated.

• Coordinate administrative documentation related to regulatory and governmental requirements.

• Maintain organized records for administrative compliance purposes.

Vendor Management

• Coordinate with vendors and service providers for office-related services.

• Negotiate quotations and support the finalization of vendor agreements.

• Build and maintain positive relationships with external suppliers.

• Monitor vendor performance and ensure service quality.

Invoicing & Payment Follow-up

• Track vendor invoices and ensure timely submission for payment.

• Follow up with the Finance team regarding payment status.

• Maintain accurate records of invoices, contracts, and payment schedules.

Office Facilities & Maintenance

• Monitor office facilities and ensure all maintenance requirements are addressed promptly.

• Coordinate building maintenance, repairs, and facility-related services.

• Follow up on office equipment and ensure operational readiness.

• Report and resolve workplace issues in coordination with relevant vendors.

Collaboration & Coordination

• Work closely with HR, Finance, Procurement, IT, and other departments to support business operations.

• Assist with additional administrative projects and operational initiatives as required.

• Provide administrative support to management when needed.

Job Requirements

Education

• Bachelor's degree in Business Administration, Human Resources, Management, or a related field.

Experience

• 3–5 years of experience in Administration, Office Management, HR Administration, or a similar role.

• Experience coordinating vendors, facilities, and office operations.

• Previous experience in a corporate environment is preferred.

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

• Experience working with ERP systems or administrative platforms is an advantage.

• Strong document management and organizational skills.

• Knowledge of vendor coordination and office administration processes.

Soft Skills

• Excellent organizational and planning skills.

• Strong communication and interpersonal abilities.

• Ability to manage multiple tasks and priorities.

• Problem-solving and coordination skills.

• High attention to detail.

• Strong sense of ownership and accountability.

• Ability to work independently and collaboratively in a fast-paced environment.

Language

• Fluency in English is required.

• Arabic proficiency is preferred.