HR Specialist - Administrative Executive

We are looking for a HR Specialist – Administrative Assistant to join our Human Resources team. The ideal candidate should have 1 to 3 years of experience in HR or administration, with good organizational skills and the ability to efficiently support HR processes and daily operations.

Job Summary:

The HR Operations Specialist (Part-Time) is responsible for supporting essential HR functions efficiently and accurately throughout the employee lifecycle. This role assists with daily HR operations, ensures compliance with labor regulations, and coordinates between employees and external stakeholders (e.g., government entities, PRO services).

Key Responsibilities:

• Maintain accurate and up-to-date employee records and files.
• Prepare employment contracts, letters, and related documentation.
• Track probation periods and contract renewal deadlines.

• Update and maintain employee information in the HRIS system (e.g., SAGE).
• Ensure accuracy and confidentiality of HR data.

• Ensure professional and confidential handling of all HR matters.
• Coordinate the scheduling of internal and external training programs.
• Maintain training records and attendance logs.
• Support training logistics, including venue arrangements and communication with participants.
• Track training completion and assist in preparing reports for management review.

• Coordinate onboarding and offboarding processes, including documentation, orientation schedules, and clearance procedures.
• Liaise with training providers and ensure proper documentation of training certificates.
• Provide HR-related assistance to office administration functions.
• Coordinate with office admins for employee logistics (workspace setup, equipment requests, ID cards, etc.).
• Support administrative tasks related to HR operations and company events.
• Ensure smooth communication between HR and other departments.

Qualifications

• Diploma degree in human resources, Business Administration, or a related field.
• 1–3 years of experience in HR operations or administration (preferably within Saudi Arabia).

• Good understanding of Saudi labor laws and government portals (e.g., GOSI, Muqeem, Qiwa).
• Proficiency in MS Office and HR systems (e.g., SAGE, SAP, or similar).
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to handle multiple tasks efficiently in a part-time capacity.